2013+HPG+-+Debrief

[|2013 HPG Debrief]
 * link to initial google doc
 * set to view only 1/15/13
 * add further information directly onto the wiki page


 * HPG 2013 Debrief **
 * Overall HPG **
 * Volunteers **
 * Check in process **
 * Game Design **
 * Safety **
 * Queueing **
 * Refs **
 * Scoring **
 * Game Play **
 * Team Debrief **
 * Surveys **
 * Equipment/Supplies **
 * Participants: **
 * Proposals for next year’s planning following animation and lunch: **

Overall HPG
Positives
 * Understand rules better
 * Yes -- for rookies if they’re working with HELPFUL veterans

Deltas:
 * HPG -- what that means to sign up -- how to play if more people on a team
 * less down time for volunteers and participants
 * possibly team building activities to help with down time - building or puzzles or something to complete as a large group
 * more signage in the front lobby - map of space (bathrooms), meeting spaces & times, what to expect from the day

Volunteers
**Volunteers need to know they can help anywhere they notice something not being done

Deltas:
 * Add field re-set
 * Other volunteers and teams -- challenges
 * Not taking initiative
 * <span style="font-family: Arial,Helvetica,sans-serif;">Being bored
 * <span style="font-family: Arial,Helvetica,sans-serif;">Hard to get people to talk
 * <span style="font-family: Arial,Helvetica,sans-serif;">Hard to get people to meld
 * <span style="font-family: Arial,Helvetica,sans-serif;">Were they intimidated?
 * <span style="font-family: Arial,Helvetica,sans-serif;">Hard to get cross team communication
 * <span style="font-family: Arial,Helvetica,sans-serif;">Left without telling anybody
 * <span style="font-family: Arial,Helvetica,sans-serif;">Nothing for them to do
 * <span style="font-family: Arial,Helvetica,sans-serif;">Bigger name tags?
 * <span style="font-family: Arial,Helvetica,sans-serif;">Give people permission to help where needed

<span style="font-family: Arial,Helvetica,sans-serif;">What Rick did with safety team: (some advantage being an adult instead of a peer):
 * <span style="font-family: Arial,Helvetica,sans-serif;">Looked for the volunteers
 * <span style="font-family: Arial,Helvetica,sans-serif;">Learned their names right away
 * <span style="font-family: Arial,Helvetica,sans-serif;">Knew what was important for the job before meeting the volunteers
 * <span style="font-family: Arial,Helvetica,sans-serif;">Talked about what was important -- normed them as a group
 * <span style="font-family: Arial,Helvetica,sans-serif;">Talk through expectations, how it might go, when they would all re-evaluate and change if necessary (so volunteers knew they would have some input)
 * <span style="font-family: Arial,Helvetica,sans-serif;">At some point all of them did something good and it was reinforced, praised, commented on

<span style="font-family: Arial,Helvetica,sans-serif; font-size: 1.3em; line-height: 1.5;">**Check in process** <span style="font-family: Arial,Helvetica,sans-serif;">Positives
 * <span style="font-family: Arial,Helvetica,sans-serif;">list of team numbers and names to check off quicker than writing them in
 * <span style="font-family: Arial,Helvetica,sans-serif;">input data directly into spreadsheet useful for creating alliances quickly
 * <span style="font-family: Arial,Helvetica,sans-serif;">volunteer positions filled in well
 * <span style="font-family: Arial,Helvetica,sans-serif;">mentors picked up for mentor team well
 * <span style="font-family: Arial,Helvetica,sans-serif;">designated meeting spots for the various groups of volunteers and teams posted on the whiteboards - helpful for teams and volunteers at check-in table

<span style="font-family: Arial,Helvetica,sans-serif;">Deltas:
 * <span style="font-family: Arial,Helvetica,sans-serif;">not all teams understood they were to check in at team and hpg
 * <span style="font-family: Arial,Helvetica,sans-serif;">perhaps we can combine it with team check in and then send people over for questions?
 * <span style="font-family: Arial,Helvetica,sans-serif;">white boards with critical times listed right away
 * <span style="font-family: Arial,Helvetica,sans-serif;">instructions for teams on collaboration and hpg strategizing - perhaps need something printed?
 * <span style="font-family: Arial,Helvetica,sans-serif;">need to make it easier for other teams to help or don’t ask for help at this station
 * <span style="font-family: Arial,Helvetica,sans-serif;">make sure all working the check-in area knows what is going on - the flow of the day, etc to be able to answer the questions and answer
 * <span style="font-family: Arial,Helvetica,sans-serif;">extra veteran students on hand to walk the rookies and/or hpg rookies through the process (should be available at team check-in - ambassadors to rookies)

<span style="font-family: Arial,Helvetica,sans-serif; font-size: 1.3em; line-height: 1.5;">**Game Design** <span style="font-family: Arial,Helvetica,sans-serif;">Job description: <span style="font-family: Arial,Helvetica,sans-serif;">With other people, take the animation, field layout and rules and create a human player game with game elements, safety, rules and scoring in mind

<span style="font-family: Arial,Helvetica,sans-serif;">Assistants’ job description <span style="font-family: Arial,Helvetica,sans-serif;">Need to know FRC, like strategy and games, understand the value of walking through a simulation to learn the game, work collaboratively with high intensity.

<span style="font-family: Arial,Helvetica,sans-serif;">Positives:
 * <span style="font-family: Arial,Helvetica,sans-serif;">printed copies of the game rules right away was very helpful. Angie designated a laptop and printer in the lobby and gave instruction on how to print once the code was known.
 * <span style="font-family: Arial,Helvetica,sans-serif;">Megan (awesome job!)typing up the rules the designers were coming up with and being able to print them right away.
 * <span style="font-family: Arial,Helvetica,sans-serif;">Rules written out on whiteboard
 * <span style="font-family: Arial,Helvetica,sans-serif;">Had a new mentor join the merry band of designers - great to have new blood!
 * <span style="font-family: Arial,Helvetica,sans-serif;">location was great
 * <span style="font-family: Arial,Helvetica,sans-serif;">access to scorers
 * <span style="font-family: Arial,Helvetica,sans-serif;">access to consultation with safety
 * <span style="font-family: Arial,Helvetica,sans-serif;">access to the field for questions
 * <span style="font-family: Arial,Helvetica,sans-serif;">accessible by others with questions, comments, or concerns
 * <span style="font-family: Arial,Helvetica,sans-serif;">visible so no ‘secrecy’

<span style="font-family: Arial,Helvetica,sans-serif; line-height: 1.5;">Liked having the extra adults and the students involved
 * <span style="font-family: Arial,Helvetica,sans-serif;">The area we met in was great -- lots of visibility and accessible to everything going on
 * <span style="font-family: Arial,Helvetica,sans-serif;">Getting the paper copies of the rules at the beginning was GREAT!

<span style="font-family: Arial,Helvetica,sans-serif;">Deltas:
 * <span style="font-family: Arial,Helvetica,sans-serif;">highlighters for the key rules
 * <span style="font-family: Arial,Helvetica,sans-serif;">How to share the information with large group of people without appropriate visual aid?

<span style="font-family: Arial,Helvetica,sans-serif;">Safety
<span style="font-family: Arial,Helvetica,sans-serif;">Positives:
 * <span style="font-family: Arial,Helvetica,sans-serif;">great whistles provided by Yeti
 * <span style="font-family: Arial,Helvetica,sans-serif;">designated safety team to work with Lee and Tom with designated mentor to help students
 * <span style="font-family: Arial,Helvetica,sans-serif;">State Planning Committee gave great support and thought for safety.

<span style="font-family: Arial,Helvetica,sans-serif;">Deltas:
 * <span style="font-family: Arial,Helvetica,sans-serif;">Do we need a way for the students to trade out so they are not stuck all day?

<span style="font-family: Arial,Helvetica,sans-serif;">Queueing
<span style="font-family: Arial,Helvetica,sans-serif;">Positives:
 * <span style="font-family: Arial,Helvetica,sans-serif;">Taping off large area to designate queuing space - gaffers tape is fantastic!
 * <span style="font-family: Arial,Helvetica,sans-serif;">blue and red tape to mark off correct zones very useful
 * <span style="font-family: Arial,Helvetica,sans-serif;">pinnies well organized
 * <span style="font-family: Arial,Helvetica,sans-serif;">head queuer plus 4 to queue
 * <span style="font-family: Arial,Helvetica,sans-serif;">queue set up 2 total

<span style="font-family: Arial,Helvetica,sans-serif;">Deltas:
 * <span style="font-family: Arial,Helvetica,sans-serif;">number each ‘team’ clearly - the tape on pinnies ineffective - not all worn the same way, don’t fit, etc
 * <span style="font-family: Arial,Helvetica,sans-serif;">if using chairs again - number the chairs
 * <span style="font-family: Arial,Helvetica,sans-serif;">add chairs in queueing area for teams in queue
 * <span style="font-family: Arial,Helvetica,sans-serif; line-height: 1.5;">clears the line of sight
 * <span style="font-family: Arial,Helvetica,sans-serif;">clearly defines if appropriate number of teams are ready and waiting
 * <span style="font-family: Arial,Helvetica,sans-serif;">clearly signifies the purpose of the queueing area
 * <span style="font-family: Arial,Helvetica,sans-serif;">explain how and why of queueing
 * <span style="font-family: Arial,Helvetica,sans-serif;">only number of people in queueing (just like drive team)
 * <span style="font-family: Arial,Helvetica,sans-serif;">strategize before queueing with your team, use the time to strategize with alliance partners
 * <span style="font-family: Arial,Helvetica,sans-serif;">schedule means nothing if not queueing up correctly
 * <span style="font-family: Arial,Helvetica,sans-serif;">chaos reigns without proper queueing

<span style="font-family: Arial,Helvetica,sans-serif; font-size: 1.3em; line-height: 1.5;">**Refs** <span style="font-family: Arial,Helvetica,sans-serif;">Job description: Warning and noting down fouls as well as field reset, Head ref will probably be running around getting all the refs info together

<span style="font-family: Arial,Helvetica,sans-serif;">Assistants’ job description: focus on one or two “robots” and look for fouls then help with field reset <span style="font-family: Arial,Helvetica,sans-serif;">Positives:
 * <span style="font-family: Arial,Helvetica,sans-serif;">head ref in on the game design from the start and then training others - brilliant
 * <span style="font-family: Arial,Helvetica,sans-serif;">great whistles provided by Yeti?
 * <span style="font-family: Arial,Helvetica,sans-serif;">There weren’t many fouls or safety violations

<span style="font-family: Arial,Helvetica,sans-serif;">Deltas:
 * <span style="font-family: Arial,Helvetica,sans-serif;">6 zebra shirts - mentor ref should be designated as well (only had 5 - were they large enough?)
 * <span style="font-family: Arial,Helvetica,sans-serif;">We never got to hear the cool whistles.
 * <span style="font-family: Arial,Helvetica,sans-serif;">The assistants were bored and did not do anything about it.
 * <span style="font-family: Arial,Helvetica,sans-serif;">I think that there should be expectations that if your job is moving slowly you can help with other jobs as long as it does not interfere with your original duties
 * <span style="font-family: Arial,Helvetica,sans-serif;">There should be an expectation that if you leave you should alert the person “in charge” or a person near you who will tell the person in charge

<span style="font-family: Arial,Helvetica,sans-serif;">Scoring
<span style="font-family: Arial,Helvetica,sans-serif;">Positives:
 * <span style="font-family: Arial,Helvetica,sans-serif;">early setup good for getting a handle on this
 * <span style="font-family: Arial,Helvetica,sans-serif;">open field allowed good line of site for scorers - no spectators in their way

<span style="font-family: Arial,Helvetica,sans-serif;">Deltas:
 * <span style="font-family: Arial,Helvetica,sans-serif;">need score counting volunteers listed - kept having to replace them
 * <span style="font-family: Arial,Helvetica,sans-serif;">white boards (& markers & erasers) were not ready for the score counters - had to search them out
 * <span style="font-family: Arial,Helvetica,sans-serif;">Put a table over the cord at the beginning
 * <span style="font-family: Arial,Helvetica,sans-serif;">Have someone standing in the projector beam
 * <span style="font-family: Arial,Helvetica,sans-serif;">scoring team wasn’t really utilized to its fullest
 * <span style="font-family: Arial,Helvetica,sans-serif;">final scores, what made up the scores
 * <span style="font-family: Arial,Helvetica,sans-serif;">how did the scores reflect the strategies used during each game
 * <span style="font-family: Arial,Helvetica,sans-serif;">announcers could share this data ongoing
 * <span style="font-family: Arial,Helvetica,sans-serif;">overall data should be brought up during large debrief
 * <span style="font-family: Arial,Helvetica,sans-serif;">data shared with others (if notes taken on strategies) on wiki, etc

<span style="font-family: Arial,Helvetica,sans-serif; font-size: 1.3em; line-height: 1.5;">**Game Play** <span style="font-family: Arial,Helvetica,sans-serif;">Positives:
 * <span style="font-family: Arial,Helvetica,sans-serif;">rolling chairs great for robots
 * <span style="font-family: Arial,Helvetica,sans-serif;">differences in rolling ability similar to robots
 * <span style="font-family: Arial,Helvetica,sans-serif;">allowed 2 people to be the robot
 * <span style="font-family: Arial,Helvetica,sans-serif;">made it clear who the robots were
 * <span style="font-family: Arial,Helvetica,sans-serif;">processional walk worked for the most part - perhaps more demonstration or practice for some?
 * <span style="font-family: Arial,Helvetica,sans-serif;">Discussion on the tarp was good though a little tough for some of the adults to sit on the cement floor

<span style="font-family: Arial,Helvetica,sans-serif;">Deltas:
 * <span style="font-family: Arial,Helvetica,sans-serif;">schedule mentors vs mentors early on in match play
 * <span style="font-family: Arial,Helvetica,sans-serif;">students learn a great deal from seeing the mentors strategy
 * <span style="font-family: Arial,Helvetica,sans-serif;">mentors are not afraid to ‘go for the gold’
 * <span style="font-family: Arial,Helvetica,sans-serif;">fun and gets students fired up
 * <span style="font-family: Arial,Helvetica,sans-serif;">Hard to know what to do with other teams
 * <span style="font-family: Arial,Helvetica,sans-serif;">Can the crowd see?
 * <span style="font-family: Arial,Helvetica,sans-serif;">Team facilitator -- for each team?
 * <span style="font-family: Arial,Helvetica,sans-serif;">Set expectation about what they should be doing?
 * <span style="font-family: Arial,Helvetica,sans-serif;">Create a brochure about the HPG -- what it is, expectations, what it means to be a collaborative team, rules, etc. --
 * <span style="font-family: Arial,Helvetica,sans-serif;">Rookies -- autonomous, terminology, etc.
 * <span style="font-family: Arial,Helvetica,sans-serif;">Schedule -- so RQB could come watch and listen to the debrief
 * <span style="font-family: Arial,Helvetica,sans-serif;">Big sign for information
 * <span style="font-family: Arial,Helvetica,sans-serif;">Announce question table for Megan
 * <span style="font-family: Arial,Helvetica,sans-serif;">How to download and what the rules / encryption code is...
 * <span style="font-family: Arial,Helvetica,sans-serif;">Check in table -- hand outs
 * <span style="font-family: Arial,Helvetica,sans-serif;">Break up for each alliance -- 36 -- each team gets a set of rules, they have a team building activity or rules analysis activity,
 * <span style="font-family: Arial,Helvetica,sans-serif;">How do you play the game?
 * <span style="font-family: Arial,Helvetica,sans-serif;">How would you build it?
 * <span style="font-family: Arial,Helvetica,sans-serif;">Mentors -- need to have a game up front...
 * <span style="font-family: Arial,Helvetica,sans-serif;">At the Kick Off -- an overview of the day up front
 * <span style="font-family: Arial,Helvetica,sans-serif;">Debrief earlier -- even if not full
 * <span style="font-family: Arial,Helvetica,sans-serif;">First round all alliances and then an open game matches -- fill with whoever wants to -- stress collaborative part of it
 * <span style="font-family: Arial,Helvetica,sans-serif;">Music
 * <span style="font-family: Arial,Helvetica,sans-serif;">Having a runner for the announcers to get people ready
 * <span style="font-family: Arial,Helvetica,sans-serif;">Extra scoring people to collect information to give to the computing people
 * <span style="font-family: Arial,Helvetica,sans-serif;">What match was playing and queuing -- hard to figure out
 * <span style="font-family: Arial,Helvetica,sans-serif;">A person to track that for queuer and for other teams coming up -- maybe a big white board -- who is on, who is queuing...?
 * <span style="font-family: Arial,Helvetica,sans-serif;">cards saying ‘beginning Match x’ and ‘queueing match x’
 * <span style="font-family: Arial,Helvetica,sans-serif;">Trying to get the other teams talking to us and involved - maybe next year we should have a large team building challenge with all the HPG teams before the HPG
 * <span style="font-family: Arial,Helvetica,sans-serif;">Wasn’t much to do before the HPG with our teams

<span style="font-family: Arial,Helvetica,sans-serif;">Team Debrief
<span style="font-family: Arial,Helvetica,sans-serif;">Positives:
 * <span style="font-family: Arial,Helvetica,sans-serif;">Isaac running around with the mic worked as a bit of an icebreaker.
 * <span style="font-family: Arial,Helvetica,sans-serif;">Sitting together on the floor instead of bleachers felt friendlier than bleachers would have.
 * <span style="font-family: Arial,Helvetica,sans-serif;">Microphone much better than bullhorn.

<span style="font-family: Arial,Helvetica,sans-serif;">Deltas:
 * <span style="font-family: Arial,Helvetica,sans-serif;">Have each alliance come up with something positive they learned or a strategy to employ.
 * <span style="font-family: Arial,Helvetica,sans-serif;">Perhaps have alliances introduce each other. (Depends on timing.)
 * <span style="font-family: Arial,Helvetica,sans-serif;">Stress the fact that sharing strategies and ideas will strengthen the entire FRC program in our state and beyond.
 * <span style="font-family: Arial,Helvetica,sans-serif;">Mentors need to encourage their students to speak up.
 * <span style="font-family: Arial,Helvetica,sans-serif;">The cement floor (even with tarp) was a bit hard and cold.
 * <span style="font-family: Arial,Helvetica,sans-serif;">Teams did not mix as well for the debrief this year. Didn’t feel the cross-team bonding like we had in 2012.

<span style="font-family: Arial,Helvetica,sans-serif;">Surveys

 * <span style="font-family: Arial,Helvetica,sans-serif;">How do we get more filled out?
 * <span style="font-family: Arial,Helvetica,sans-serif;">Do we need to let teams know we really need them and they are available?
 * <span style="font-family: Arial,Helvetica,sans-serif;">Printed 150 copies and about 50 were completed. (75/150 in 2012)

<span style="font-family: Arial,Helvetica,sans-serif;">Equipment/Supplies
<span style="font-family: Arial,Helvetica,sans-serif;">Positives:
 * <span style="font-family: Arial,Helvetica,sans-serif;">Access to printer useful - did it get used at check-in table? if not, move to arena floor for game design.
 * <span style="font-family: Arial,Helvetica,sans-serif;">Went through a lot of red and blue gaffers tape to mark the floors - could have used more
 * <span style="font-family: Arial,Helvetica,sans-serif;">pool noodles ever so useful
 * <span style="font-family: Arial,Helvetica,sans-serif;">overpacking does pay off sometimes :)
 * <span style="font-family: Arial,Helvetica,sans-serif;">large number of whiteboards - some huge - available from Planning Committee - awesome addition!
 * <span style="font-family: Arial,Helvetica,sans-serif;">tables and chairs ready on the floor
 * <span style="font-family: Arial,Helvetica,sans-serif;">extension cords - most were used that were brought

<span style="font-family: Arial,Helvetica,sans-serif;">Deltas:
 * <span style="font-family: Arial,Helvetica,sans-serif;">Consider tables for each ‘team’ or alliance.
 * <span style="font-family: Arial,Helvetica,sans-serif;">Do teams need chairs too?
 * <span style="font-family: Arial,Helvetica,sans-serif;">seems like a lot of furniture moving
 * <span style="font-family: Arial,Helvetica,sans-serif;">need whiteboard markers and erasers provided by a budget other than PyroTech

<span style="font-family: Arial,Helvetica,sans-serif;">Participants:
<span style="font-family: Arial,Helvetica,sans-serif;">Expected: 300 students actual: 250 students

<span style="font-family: Arial,Helvetica,sans-serif;">Actual: 250 students + 34 mentors - so cool!

<span style="font-family: Arial,Helvetica,sans-serif;">Proposals for next year’s planning following animation and lunch:

 * <span style="font-family: Arial,Helvetica,sans-serif;">team building with alliances
 * <span style="font-family: Arial,Helvetica,sans-serif;">goals:
 * <span style="font-family: Arial,Helvetica,sans-serif;">promote the cross-team collaboration and foster communication
 * <span style="font-family: Arial,Helvetica,sans-serif;">set the stage for the hpg - not quite so much waiting about for the design team
 * <span style="font-family: Arial,Helvetica,sans-serif;">run 1 full round with each alliance playing one match
 * <span style="font-family: Arial,Helvetica,sans-serif;">stress not leaving before the first full round complete
 * <span style="font-family: Arial,Helvetica,sans-serif;">teams miss something important by not participating in the debrief
 * <span style="font-family: Arial,Helvetica,sans-serif;">debrief as a large group - perhaps have students sit with their alliances?
 * <span style="font-family: Arial,Helvetica,sans-serif;">run additional games with remaining teams
 * <span style="font-family: Arial,Helvetica,sans-serif;"> queue up as individual teams and fill the field for each match (sort of like the practice matches early in the season or queueing for an amusement park ride)
 * <span style="font-family: Arial,Helvetica,sans-serif;">More information sent out ahead with further explanation of what human player game is, the goals, and the reality of how many people get to be on the field.
 * <span style="font-family: Arial,Helvetica,sans-serif;">Put all the teams in their table groups and then have a mediator/gracious professionalism watcher to prevent non-gp behavior