Planning+Details

=2012 HPG Planning Details=


 * Kick Off Initial Planning Meeting by interested PyroTech mentors and nemos**

Getting the Information out there Handouts for Kick Off Roles for Kick Off Aquire materials Contact people Volunteers Rules/Scoring Post Kick-Off Sharing
 * Things to Consider:**

URL pointed to a new wiki: http://ncfrcteams.org -- and http://ncfrcteams.com Put initial schedule on the wiki Put PyroTech experience with playing human game on wiki (progression of what we did along with some photos) have Marie forward information to teams
 * Getting the Information out there**

Create, edit and print handout to give out at check in tips for brainstorming and alliance discussion (printed 150 copies, probably used 100) Create and print all sign-in sheets, etc. (see other page with documents) Create and print post-event survey -- printed 200 used about 75 Create HPG Check-in Sign * needed to be more prominen t Create and print sign in sheet for teams, volunteers, mentor team Create and print evaluation forms
 * Handouts for Kick Off**

Set up and check-in 8:30 for small number of team members Assign someone to sign in our team -- at fountain -- check in together Scope out areas to meet for Game Design etc - This did not happen due to restricted movement due to field construction before telecast. It would have been extremely helpful to have a designated area for Game Designers, Refs, Scorekeepers (15+ people) to meet with basic tech needs - power, projector or whiteboard, chairs, table(s) and an immediate paper copy (or two) of the rules. We need an accessible printer and someone designated to print the rules asap. Print 2-3 copies and have one sent out to copier for team distribution. Several teams did not seem to have access to the rules at all. It was very useful to have discussions of the rules with other teams. Post nametag demo on white board with other signs - team # and first name *would have liked this to work better than it did. Names can be powerful at creating more interaction and lasting memories Safety - (assign mentor and 2 students) Look at field and figure out safety rules needed to play the game and how to make the game safe Create schedule for alliance rounds Post alliance assignments on whiteboard Create or edit and post alliance assignments on wiki - internet access limited - this happened post-event Post the alliance round schedule on whiteboard After animation at noon - print game rules, make copies
 * Roles for Kick Off**

Scoring - students took ownership and ran with this - a couple of them created a LabVIEW program with timer and scoring Create scoring sheets (1 per alliance per game -- 4 games; 4 games; 2 games; 1 game = 11 sheets) *Did not need as scoring much simpler for 2012 game. Keep score for each team Input scores onto wiki (ncfrcteams) -- via form created for that -- or copy sheets before giving if no wireless Understand points and scoring
 * Scoring**

Unload HPG materials from all vehicles Pick up last minute materials Saturday am (What did we forget?) Colored pinnies from MCCC and check on balls - need specific color for refs White boards Whistles (6) Name tags or buttons for 200+ people? Can we make some blank buttons? Battery for airhorn, bull horn -- 4 D's Gaffer tape and supplies (Burke Brothers if needed) - could have used to outline 'keep clear zone' 3x5 cards - alliance strategy written down before match and discussed during strategy sessions *did not happen this year Big timer Amp with mic -- or DJ? Printer/paper (not sure how much), First Aid kit - thankfully did not need also needed red and blue flags for queuing - (good practice for competitions) microphone for use on the field projector - larger screen - to go over rules before first match - goes along with needing space for Game Design
 * Materials Needed (or thought to be)**

Input evaluation forms Write up evaluation results Put evaluation results on wiki Send evaluation results to Marie Update Wiki - start post event page
 * Post Kick-Off Sharing**

Lee Barger -- If we use the game mock up, is it going to be safe? Marie - Team sign ups for HPG and materials provided by NC FIRST, forward emails to teams with our 'help needed list'
 * Contact people**
 * Perhaps having a meeting scheduled well before design specifications released to Lee would helpful to address any safety concerns without compromising secrecy of design.

create, print and post master volunteer list create, print and post condensed volunteer list embed volunteer spreadsheets into wiki print master volunteer list (color) -- 2 small and 1 large
 * Volunteers**

10 minutes to talk to teams in stands before lunch to give them critical information about the HPG
 * Other things we noticed after the event that might be helpful not mentioned above: **
 * goal of activity
 * where to meet after lunch break
 * where to pick up copies of rules, if needed
 * what to do during lunch period - strategize, find alliance members once they are posted
 * where to get answers to questions regarding HPG